Five Tips To Maximum Productivity As A Project Manager
In every business, too much time is wasted by owners and senior management on nonproductive activities. The result is lower productivity and a significant loss of profits. Here are five simple ways to get rid of nonproductive tasks and boost your productivity.
Truly, the task manager is answerable for the achievement or disappointment of a venture. Regularly the duty of a venture administrator incorporates the cycle of Planning, executing, and shutting projects characterizing the undertaking, fabricating its total work plan, and figuring out how the spending plan will be achievable.
Do you know that you get 80% of your results from just 20% of your time and effort and consequently 80% of your time is virtually wasted on non-productive activities? Once you realize this it is easy to take advantage and either reduce the hours you work or significantly improve your productivity.
The occupation part of the project director is to convey the task inside the various furthest reaches that have been masterminded. By gathering the exercises of the venture into stages, the task director can productively coordinate and plan assets for every one of the exercises and furthermore measure achievement of objectives and settle on choices on the most proficient method to push ahead and make a corrective move if fundamental. Paying close notification to such subtleties is the differentiation between just doing things well bone-dry and outperforming as task administrators.
The 80-20 rule was first discovered by Italian economist Vilfredo Pareto a hundred years ago. Using this knowledge is incredibly powerful in combating the not enough hours in the day mentality of today’s society.
The 80-20 rule means that in any area of our lives, literally 80 percent of our fruits are derived from only 20 percent of doing what matters. In other words, there is only a very small portion of all that we do each day, regardless of the situation, that brings us a higher return.
What Is Project Management And Does It Entail Wanting to Increase Productivity?
What is a project?
A project refers to anything that has a start and finish and produces an end result. Projects require a team of people to come together temporarily to focus on specific project objectives, whether it’s to create a unique product, service, or result. Unlike the day-to-day operations of a business, a project is unique and designed to achieve a specific goal. In fact, it’s not uncommon for people across multiple organizations or geographic locations to work on a project together, even though they hadn’t met before.
A project manager’s skills
Every project has a beginning, middle, and end. This is known as the Project Lifestyle.
The Project Lifestyle can be broken down into five distinct parts, allowing a project manager to tackle the entire project in a series of smaller phases:
The commencement stage: This first stage intends to characterize the venture, including its motivation, objectives, prerequisites, and dangers. The objective is to demonstrate that the undertaking is achievable, while additionally defining the key partners and the task of the executives’ apparatuses that will be utilized.
The arranging stage: Perhaps the most significant stage, the arranging stage requires the venture supervisor to lay out the shades and objectives of the task so it meets the necessities set out for it. KPIs (Key Performance Indicators) are set up, potential dangers are recognized, and colleagues are informed about their jobs and obligations.
The execution stage: This is typically the longest venture stage, as it is the place where the undertaking’s assignments kick off. Time, cash, and individuals are completely maneuvered into the undertaking and the activity starts.
The controlling and observing stage: During this stage, which happens couple with the execution stage, the task director should guarantee prerequisites are being met, the plan is being followed, and generally that everything is advancing at the final product as wanted.
How can you benefit from being aware of this principle?
Implementing a strategy based on the 80-20 rule can result in greater wealth and greater leisure time. Just imagine how productive you will be if 80% of your time could be spent on productive activities. You have to realize that the things that matter most should never be at the mercy of activities that matter least.
Here Are Five Steps To Maximize Productivity As A Project Manager
- Keep a work log for at least a week
Write down all of your activities and the time spent doing them. I appreciate this is time-consuming initially but it is essential you get a true picture of your working week.
- Â Analyze your activities
Separate your activities into high priority – those that produce a return or where only you have the skills to do the work – and low priority – activities others can do where the activity can be delegated to support staff. You will almost certainly find that you are spending most of your time on low-priority activities rather than activities directly providing a return. In almost all businesses these nonproductive activities tend to absorb time at a far greater rate than they should.
- Delegate nonproductive activities
Once you can identify the low-priority activities delegate as many as possible to support staff providing training where required. If necessary employ an additional member of staff to take responsibility – the cost will be more than offset by your improved productivity. There may be a number of low-priority activities you are tempted to keep. Unless it is absolutely unavoidable don’t be tempted and don’t get involved in nonproductive activities or your productivity will fall.
- Â Calculate the time required for any remaining low-priority activities
Once you have delegated all that you can, your next step is to calculate how much time you should be spending on the remaining low-priority activities to make maximum use of your productive time. Do not work disproportionately hard at these low-priority activities and set aside a specific time each day or week to complete them.
- Â Prioritize your remaining activities
Once you have cleared out the activities that do not bring you any return, it is time to turn your attention to the activities in your life that are bringing the most reward. Prioritize your activities and concentrate most of your time just on a few high-priority activities.
The objective throughout is to maximize your results from the areas of high return and to delegate those activities that have a low return. Having to spend a disproportionate amount of time on nonproductive activities is a major source of stress for many businessmen. Delegating these activities will therefore have the added benefit of reducing the stress you are under. It is all about doing less work for greater return.
For more success in life, whether that is more money, more time with your family or just making time for golf you should start implementing the 80-20 rule immediately. It will help your career as well as your personal life and, as a bonus, following the 80-20 rule day in and day out can make you very wealthy over the long term.
